Fleet procurement 101: Part 2

In our previous blog, Fleet Procurement 101: Points you need to consider before procuring a fleet we pointed out what you should keep in mind when taking your first steps in fleet procurement. In this edition we show you another three ways that you can become an expert on fleet-needs analysis.

1. Telematics for optimal fleet control

Telematics is fast becoming a primary, and crucial, part of fleet control. When looking at procuring a fleet you should keep in mind what telematics solution the fleet services provider is using and how they use it. Be sure to consider the following aspects:

  • Does the fleet use a service provider for its telematics needs, or does it have dedicated support? Avis Fleet provides end-to-end telematics services and support for efficient fleet vehicle and driver monitoring.
  • What do you want telematics to do for you? Do you want to be able to monitor driver behaviour to decrease accident risk; do you want to increase vehicle and route efficiency? These are just a few advantages of telematics.

2. Roadside assistance is a must

Vehicle breakdowns are an unfortunate reality which can take place even with the best maintenance management and driver behaviour. It’s important to keep the following points in mind:

  • How do you plan on recovering a vehicle when it breaks down?
  • What preventative measures are in place to avoid, or mitigate potential breakdowns?

3. E-tolls: a reality for fleet owners

While e-tolls are a controversial issue among drivers, they are a reality for fleet-owners. If you are serious about fleet procurement, you should consider the following:

  • Are your vehicles registered for e-tolls?
  • How do you register your vehicles for a fleet?
  • Are you prepared to manage disputes with e-toll payments and fines?

4. Reporting and Information Systems

An effective and reliable fleet management information system will allow for the maintaining of accurate financial and operation reporting of your fleet.

This is not only important for auditing purposes, but also in providing you with a consolidated view of your fleet’s monthly and yearly performance. The following should be considered in this regard:

  • Is the information of the fleet system easily accessible?
  • Is the system well established and easily able to produce relevant reporting?
  • Does the system maintain accurate, detailed fleet information?
  • Does the system document your fleet costs per day, month and year?

This edition completes our list of 9 steps towards corporate fleet needs analysis and fleet procurement.

We have provided you with a comprehensive range of considerations as you investigate this important decision.

Read Part 1 here


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