Fleet procurement made easy

Every business with a fleet should be aware of the importance of good procurement practices because this process will have long-term repercussions for the fleet. They might last years or even decades, so it’s important that fleet procurement is conducted correctly to position your business for future success.

Procurement not only involves choosing the right vehicles, it also has to take into consideration several other factors including tyres, fuel, insurance, maintenance and parts, as well as the various types of support services offered by fleet service providers. It’s a time-consuming process that requires collaboration between different departments, from purchasing to the end-user. Ideally, procurement should result in vehicles that are bought and operated within budget and that adhere to the best practices for all involved.

Get it right from the start

It’s advisable to take into account all options for financing the fleet – including lease, purchase and hire – from the strategic planning phase. At this stage, you should also assess the current and past fleet arrangements you have in place to make an informed decision about whether you can improve on them. Budgets need to be calculated year-on-year and not just adjusted incrementally at the end of the year. This will ensure that inflationary figures, maintenance costs and fuel price fluctuations are taken into account regarding the fleet vehicles. Effective procurement needs to be informed by the total-life operations costs and even the residual value of the vehicle at the end of its life. It will be useful to form a vehicle review committee consisting of representatives from procurement, management, finance and fleet so that company-wide input can be obtained on the matter.

Let us help you

Partnering with the right fleet management company will take the pain out of fleet procurement. Beginning with a corporate fleet needs analysis, we will ensure that every detail of the process gets the attention it requires. We will look at the financing of a fleet, maintenance costs, operations and logistics, and take into account accident management and the payment of traffic fines. We will also ensure you have the best technology available for running your fleet, such as telematics and fleet reporting, and that there is roadside assistance. Avis Fleet can not only assist with fleet procurement from the outset, but with the ongoing management of your fleet.

We can provide you with up-to-date, proven solutions to ensure you get the most out of your vehicle fleet. Avis Fleet is a fleet management company with long-standing experience and expertise to help every fleet company optimise its fleet management strategies. We have a range of solutions designed for fleet needs from procurement to maintenance, making provisions for accidents and getting the best fuel consumption per vehicle. The solutions are adaptable and can change according to the individual needs of each fleet company. Click here for more information about our solutions or feel free to contact us directly with any questions you might have regarding our services.

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