Using fuel management for optimal fuel efficiency [Part 2]

In part 1 of this series we looked at Avis Fleet solutions for optimal fuel management efficiency including low fuel consumption, suspect odometer reading and static odometer reading. In part 2 we will take a look at how fleet management reporting makes use of another five parameters/alerts – tank capacity exceeded, weekend refuel, suspect registration number, out of boundary fill, and suspect consumption norm.

Tank capacity exceeded

Every vehicle’s tank has a maximum capacity. So if Avis Fleet gets a transaction report of 150 litres for a vehicle with a 100 litre tank we will send an alert to our customer querying the transaction. If our customer confirms that the fill has exceeded the tank size we will be able to advise them to investigate. Again, alerts sent to the fuel station will usually lead to their assistance if any fraudulent activity has taken place.

Weekend refuel

This alert is for customers with company vehicle policies that do not allow for company vehicles to be refuelled over weekends. If we get notified that a vehicle was filled on a Saturday or Sunday, Avis Fleet will be able to notify customers of this unusual behaviour. Avis Fleet will then send an alert of a weekend refuel to our customers ensuring you are able to stay on top of your fuel management. This information will also display in our weekly and monthly reports

Suspect registration number

Avis Fleet analyses the fuel data for every vehicle of a customer’s fleet on a daily basis. So when there is a transaction for a registration not linked to that customer on our system, the e-mail alert automatically sends a suspect registration number alert. We will send this information through to the customer querying whether the vehicle is part of their fleet or not. If our customer responds that the vehicle is part of their fleet we ask for vehicle details so that we can include it on our fleet management reporting. Often this alert is the result of new vehicles coming onto the fleet. But the suspect registration number alert can also be an attempt at fraud or even a human error where the wrong card has been linked to the wrong vehicle. In these cases Avis Fleet have been able to identify where their customers have been incorrectly charged for fuel.

Out of boundary

Another way that fleet managers can save on fuel consumption and optimise fuel management, is by getting rebates on the fuel consumed from oil company alliances that are structured by Avis Fleet for our customers. When a customer decides to fill only at a certain type of fuel station, we can mark all the other fuel stations out of bounds. So if the driver fills at any other station we can then alert the customer. There are also problematic fuel stations where we are almost certain that fraud is happening regularly, and these stations can also be marked out of boundary.

Suspect consumption norm

This alert is sent out to a customer when the vehicle is constantly running above/below the set norm of the vehicle. We send this alert when we can see that it is definitely an incorrect norm. So if a vehicle is constantly running at 15 litres per 100 kilometres, and the norm is set at 11 litres per 100 kilometres we will advise the customer on the issue, and ask if they want us to update the norm accordingly. It is very important to have all the norms set correctly, because incorrect norms can reflect false losses.

For more information on how Avis fleet can help you with effective fuel management, check out intelligent fuel management and other solutions.


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