“Time is money” according to the old adage. That’s why smart managers think about every aspect of their businesses to make sure that they run as efficiently as possible. Business process, according to Business Dictionary, is a series of logically related activities or tasks, such as planning production, or sales, performed together to produce a defined set of results. It’s basically making sure that your product or service is delivered as efficiently as possible. So what can you do to make sure your fleet company’s processes are on track and ensure that your customers are always happy and keep coming back? Here are our tips for using fleet management to streamline your business processes.
Take inventory of your workflow
Taking inventory of workflow is the first step towards improving business process. This entails listing every process, detailing their purpose, and the people in your organisation who are involved in these processes. Once you have made a list of all the processes you can rank them according to importance to help you determine where to start.
Now you should be ready to map the processes using a spreadsheet or workflow software. Once you have done this, you’ll be able to think about areas in the process where staff members or customers might be experiencing obstacles. And, once again, ranking these areas will give an indication of how much attention they require.
The final part of this process is to address these problem areas and change your workflow accordingly. Ideally, this will be done with the feedback from people who are part of the process in question. Not only will they have insight into the processes that they are involved in, but they are also more likely to subscribe to changes that they have been involved with from the get-go.
How can we help you to streamline your business processes?
Using our fleet interactive solution, you can get a holistic picture of your workflow and every part of your fleet business. This solution will provide you with the data you need to identify where your business process could work better. The fleet> interactive portal provides you with a single platform for end-to-end fleet reporting including driver, vehicle, technical and cost reports. Using this information you can streamline your business processes. Fleet companies who want to stay ahead of the pack need to make use of technology, and our value-added fleet management reporting is a user-friendly solution that provides you with up-to-date data every time you log onto the fleet portal on our website. Just go to www.avisfleet.co.za and click on "Fleet Interactive". Designed as a quick reference assistance product it gives you access to information on every vehicle you have in your fleet including contract details, vehicle inspection details, fuel transactions, full vehicle specifications etc.
Avis Fleet is a fleet management company with longstanding experience and expertise to help every fleet company optimise their business processes. For more information about our fleet solutions click here, or feel free to contact us directly with any questions that you might have regarding our services.